Job is not active

This job opportunity is closed. Please go to Job Search menu to find the most recent jobs in your area.

Personal Assistant/Executive assistant to the President of the Bank
C-Executives LLC | Russia, Moscow

Personal Assistant/Executive assistant with wide experience in supporting C/director-level professionals who will be responsible for providing support to the President of the leading foreign bank .



  • Acting as right-hand person to the CEO. Deputising, leading projects, undertaking small elements of research and analysis and acting as an informed sounding board.
  • Proactively manage the CEO life/diary, coordinating business and personal appointments, anticipating the level of flexibility required.
  • Organise meetings as and when required; drafting agendas, preparing papers briefing when appropriate, and summarising actions when required.
  • Arrange travel and accommodation for the CEO and other C-Level execs where required; booking flights, hotels, transfers, organising foreign currency and arrange appointments with business partners based internationally.
  • Arrange corporate events including preparing agendas, managing the budget, travel, catering, venue hire and guest lists.
  • Arrange staff and personal events managing budgets, catering, venues, invitations, guest lists and timings.
  • Provide general administrative support to CEO as well as the Senior Management Team (with support); assisting with things like HR forms and procedures, budget monitoring and setting up of effective filing systems.
  • Prepare internal and external presentations on behalf of the CEO.
  • Organise Board meetings including setting up and agreeing an agenda, typing board pack content, printing it and sending members of the Board their papers in good time on a monthly basis.
  • Collate and prepare expenses including foreign currency expenses.
  • Ensure high standards as the first point of contact for guests, preparing refreshments as required.
  • Deal with private and confidential information on a daily basis, remaining professional and approachable at all times.
  • Be a key point of contact within the business having built relationships across all key functions with the Senior Management team and Board.


Person Specification:

  • Experience supporting C/director-level professionals. A pro-active team player used to working in a fast paced and challenging environment, ideally in a retail background. Experience in diary management is key.
  • Strong communication and organisation skills.
  • Must be comfortable communicating with Directors and teams at all levels internally and externally and be flexible and responsive to changing priorities.
  • Job holder should be a competent Microsoft Office user; comfortable using Outlook, Excel, Word and Power Point on a daily basis; producing sales reports, company budget spread sheets, correspondence on behalf of Directors and presentations for internal and external use.

Candidate Selection Criteria

  • Professional Experience (>)
    3 years (required)
  • Education
    • Undergraduate (required)

Contact Details

  • Recruiter
    Alexandra Fedosova
  • Location
    Russia, Moscow
  • Phone (office)
  • Email